Sure, the more things you can do to organize your office and build efficiency into your work-space, the more productive you can be at work. You can use this time to get more done, plan your climb up the corporate ladder or your exit strategy!
Get ready for some impressive magic! As we discussed in the first post, all sorts of time is yours when you simply organize your desk, and put the things you use most frequently within easy reach! Think we’re making too much out of this? Well, we have a challenge that is bound to impress you!
Reclaim Time via an Organized Office and Personal Work-space
A quick challenge: Take a look around your desk and write down 10 things you reach for 2+ times each day. Look specifically for those things that are a little out of reach. Things like the shredder under your desk, your purse or messenger bag on the floor, a client file or tape dispenser that regularly gets buried. If you have to get up out of you chair to get it… even better!
Now, estimate how many seconds it takes to reach for and put back each of those things and make a note of how many times a day you use or access it each.
Here’s an example…
- Shredder – 5sec pull from under desk + 2sec to kick back under desk (do not include the time it takes to use the shredder, only the time it takes to pull it out) 7sec x 3/day = 21sec/day
- Tape Dispenser – 3sec to reach for it + 3sec to put it back (Again, do not include the time it takes to pull the tape off the dispenser, unless it’s always funky and it costs you extra time to fuss with it to get the tape off. If so, definitely add THAT time into your total.) 6sec x 5/day = 30sec/day
Do this for all 10 things and total up the week. Then, multiply your total by the number of weeks you work each year. Divide by 60 to get the number of minutes… and by 60 again to get the total hours per work-year.Are you just a little shocked? NOW… simply re-position those 10 things so it cuts down the time it takes to access it in the first place. See if you can reduce the time by an average of 75% across the 10 things. Now calculate how much time you save in a year!
Office Organization Bonus Challenge
Each week find 10 more things to add to your list. Repeat this exercise and reduce by 75%, the time it takes to reach for each thing. If needed, look beyond your immediate space to other work-areas in which you spend time. That will be 450 -500 things over the year! Prepare to be amazed!
Check out this Case Study to see what we mean! See Part 1 of this blog post and watch the hours add up… THEN multiply by 45-50 and you will see the IMPACT!
If you like what you’re reading please let us know! Drop us a quick email and let us know what other topics would be of interest! We’d love to know!
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Photo Credit – A special thank you to The Body Shop and the photographer for the use of their “open office” plan on Flickr.