Moving an entire office to a different location is a major undertaking. Maybe your office lease is up or your company has experienced tremendous growth and requires a bigger space. Whatever the case may be and however big or small your business, months of planning is required to insure a smooth transition.
Before entering into a new lease agreement, one of the most important things to consider is the lease term. You’ll want to shop for a place that can accommodate the needs of your business long-term. Continuity is critical to any business and having to change locations frequently is not ideal. The cost of your monthly lease is another factor to take into account. If you sign up for a long-term lease in order to lock in a good price, make sure that you have the budget to pay your monthly costs month after month. Consider too how flexible the space needs to be. Is there room to expand? Are there good amenities for the business and those who work for you? What are the hidden expenses associated with the space? These are questions that need to be asked.
When it comes to a lease for space, never assume and ALWAYS ask. Furthermore, get it in writing!
Hire Reputable Professionals for Your Office Move
There are so many logistics and things in need of coordination with a business relocation. The whole company needs to come together and do their part. While stressful, when it is done right, it can be a wonderful bonding and team-building experience. Keep in mind, that unlike a residential move, moving your office will require a moving company. You need experts to minimize downtime, maximize resources, protect important documents and keep your very expensive equipment safe. Safe…that reminds me…you may have a safe that will require special attention as well. They are heavy!
The bottom line when moving your office is that you want to get back to business ASAP! With a reputable moving company behind you, the process will be more manageable and they will always have the needs of your business front and center. Experts at moving offices know exactly what to do and the order in which to do things for the efficient, effective results. Narrow down the contenders and then have a representative from 2-3 moving companies stop by and give you quote. Get a feel for their company and see if it complements your business. You need to feel good about your mover!
Ask potential movers to come in during the weekend so it doesn’t interrupt everyone’s work day. They can walk you through the process and give you a more accurate idea of the time needed and cost involved to complete your move. If you have equipment that requires heavy lifting or special handling be sure to point that out. The same goes for any hazardous materials or flammable and combustible items. You must point these out.
Choose your moving company and schedule your move date!
The Nitty Gritty Details
Once you’ve signed on the dotted line, it’s time to start planning and organizing. There will be mountains of details associated with your big move. Assign a point-person within your company to be the liaison with your moving company. On moving day, they will be the go-to person. Make sure that they have a team of sharp folks working with them on moving day. You will need runners and and quick-thinkers able to handle the myriad of tasks the point-person delegates on the fly.
You can even do a search online for a “move coordinator” – someone with specific expertise in large and complex moves. It is their job to know how to handle the insane logistics that come along with moving a business or large corporation. A smart move for savvy companies.
Great Resources for Any Office Move
We have developed some great resources for those planning an office move. Cummings Moving Company is happy to share what we know and as part of our San Francisco Blog we have articles on the following related topics. We hope you find them helpful.
- Space planning for your new location
- Small Business storage space as part of your moving solution
- Office organization before your move
- eWaste recycling in the Bay Area
Time to Get Packing
Finally, there is the packing itself. The movers will pack everything considered company property, but all personal items should be the responsibility of each individual and should be handled as such. Before the big day, all employees should have already cleared out their personal items to make it easier for the movers to make efficient work of packing the office.
Cummings Moving Company has moved everything from large corporate offices to vast warehouses and individual executives. They have executive relocation expertise that you won’t find anywhere else and offer the following services for business:
- Full-service pack & move
- You pack & we move
- White glove moves
- Door-to-door executive relocation
FREE Small Business Moving Quote >>> CLICK HERE!
Cummings Moving Company | Residential & Small Business Moving & Storage | San Francisco Movers
Cummings Moving Company is a family owned and operated moving & storage company proud of its well-established reputation in San Francisco and throughout the region – reflected in their extended residential, small business and Realtor referrals. The company is a female, minority, and veteran-owned and operated moving company with over 45 years of exceptional client service – spanning the entire country and beyond. For more information about quality, stress-free moving, in San Francisco please call 415-387-4000 or from the Peninsula call 650-629-3000. Request a Free Moving Quote HERE or continue to explore our website and San Francisco Blog.
The advice on our website and blog is provided as a courtesy and is intended for informational purposes only. It is offered as-is with no warranty expressed or implied. We hope it provides you with helpful information that you can use.